Privacy Policy

We are the Monash Marketing Students' Society, a student society at Monash University. The Job Board is run by our committee, who are all students and volunteers.

Marketing roles for students tend to be scattered across big job sites, buried under hundreds of listings that are not relevant. We built the board to gather the good ones in one place. It is free for students to use and free for employers to post to.

If you have a question about anything here, please just email us at enquires@monashmss.com. For anything about a specific listing, partnerships@monashmss.com reaches us faster.

If you are here to look for a job, the answer is almost nothing. You do not need an account, and we do not ask you to identify yourself.

• If you post a job: your name, email address and organisation, along with the details of the role you are advertising.
• If you are just browsing: we note things like "a listing was opened" or "someone clicked apply", along with which listing and when. These notes do not include your name, your email, or the address your device connects from, so we cannot tell who you are from them.
• When someone posts a job: we take the internet address the form was sent from and scramble it into a code. It helps us spot one person flooding the form with fake listings. The code cannot be turned back into the original address, and we never save the address itself.
• If you are on our committee: your email address, how you sign in, and when you last signed in.

Your own browser also remembers which listings you clicked apply on, so the site can check whether you got the application finished. That list stays on your device and is never sent to us.

• To read, publish and keep track of job listings.
• To get in touch with you about a listing you posted.
• To see how the board is being used, so we know what kinds of roles are worth chasing for next year.
• To stop people spamming the submission form.
• To let committee members sign in to manage listings.

That is the whole list. We do not sell information, we do not hand it to advertisers, and we do not build profiles of the people who visit.

Cookies are small files a website saves in your browser so it can remember something. We use two, and both are ours rather than an outside company's. There are no advertising or tracking cookies on this site, and we do not use Google Analytics.

• A visitor cookie, called mmss_vid: a random number with no name attached. It lets us tell whether a hundred visits came from a hundred people or one person visiting a hundred times. It expires after a year.
• Sign-in cookies: these keep committee members signed in to the part of the site where listings are managed. If you are not on the committee, you will never be given one.

If you would rather not have them, you can clear or block cookies for this site, or open it in a private browsing window. Everything on the board keeps working normally.

We use a few outside companies to actually run the site: to store the listings, send our emails, and keep the website online. They handle this information only to provide that service to us, and are not allowed to use it for anything of their own. You can find them listed at the bottom of this page.

We would also share information if the law required us to.

One thing worth being clear about: job listings are public once approved, but your name, email address and organisation are not published. Only our committee sees those.

• Job listings: we keep these while they are live, and afterwards as a record of what the board has advertised. If you would like yours removed, just ask.
• Browsing notes: kept long term, so future committees can see how the board has been used over the years. They are anonymous, so they are not linked back to anyone.
• The scrambled codes above: deleted automatically about an hour after they are created.
• Committee accounts: removed when someone’s time on the committee ends.

You are welcome to email enquires@monashmss.com and ask us what we hold about you, to correct something that is wrong, or to delete your listing and contact details.

If you posted a job, the confirmation email we sent you has a private link for editing it yourself. Keep that link to yourself, as anyone who has it can change your listing.

We aim to handle personal information in line with the Australian Privacy Principles. If anything here does not look right to you, we are always happy to hear about it.

The companies that help us run the site are based overseas, mostly in the United States, so this information is stored on computers outside Australia. This is normal for almost any website, and it is protected by those companies' own security and privacy commitments, linked below.

The listings are kept in a database that is not open to the public, and the area where committee members manage them requires a sign-in. No website can promise perfect security, so we will not claim to.

If you spot a security problem with the board, we would love to hear from you at enquires@monashmss.com.

We may update this policy from time to time. If we change something significant we will update the date at the top of this page and, where it makes sense, add a notice on the site. The committee changes every year, but these commitments carry over.

These links may help you understand how some of our service providers handle information:

See also our Terms of Service.